11th Meeting Minutes 13-September-2017

Institute of Transportation Engineers – UIC Chapter

Minutes of the meeting for 13th September, 2017 (11:00 hrs)

Venue: 2054 ERF

Members present:

  • Hossein Noruzoliaee (President)
  • Noosheen Nazari (Treasurer)
  • Sudheer Ballare (Secretary)

Special invitees

  • Bo Zou (Faculty advisor)

 

Sr. no. Description Responsibility Date of completion
1)  

The Executive board met to discuss the arrangements for organizing the second General Body Meeting (Sept. 20) for the Chapter. The agenda for the GBM was deliberated upon and the activities and the responsibilities assigned. The following points were discussed and agreed upon:

a)     Tentative agenda.

b)     Information dissemination regarding board elections during the GBM.

c)      Reserving at least two seats on the Executive Board for undergraduate students.

d)     Conducting the quiz during the GBM.

e)     Use of the evite service for RSVP’s.

f)       Other activities and responsibility allocation related to GBM.

 

Executive Board Sept., 2017
2) The Board was also informed regarding the inputs received from the Engineering Council Meeting on Sept. 12. The Board was informed that to receive funding from the College of Engineering, the board would be required to submit an annual plan and budget before the end of September, 2017. Executive Board Sept., 2017
3) Prof. Bo also suggested that the ITE Board should also plan for outdoor activities (social as well as professional). The Board should identify and propose locations/venues for the same. Executive Board Sept./October, 2017

 

10th Meeting Minutes 10-August-2017

Institute of Transportation Engineers – UIC Chapter

Minutes of the meeting for 10th August, 2017 (11:00 hrs)

Venue: 2054 ERF

Members present:

  • Hossein Noruzoliaee (President)
  • Ramin Shabanpour (Vice President)
  • Noosheen Nazari (Treasurer)
  • Natalia Kuvakina (Secretary)
  • Sudheer Ballare (Secretary)

Special invitees

  • Bo Zou (Faculty advisor)
  • Diana Briones

 

Sr. no. Description Responsibility Date of completion
1) Ms. Natalia and Ms. Diana informed the ITE Board about their experience of attending the MWITE 2017 conference and participating in the Midwestern District Traffic Bowl competition. They also informed the Board regarding the status of their reimbursement process. The ITE Board congratulated them for their impressive performance at UIC’s first ever participation in the Midwestern Traffic Bowl competition.
2) The ITE Board was informed of the availability status and the associated costs with renting a space to organize ITE Illinois Student Day in March 2018 at UIC. It was decided by the Board to inform ITE that UIC would be pleased to provide space to organize the same. Space for the same to be reserved. Secretary Aug, 2017
3) It was decided to hold the General Body Meeting in the month of September to welcome the students, seek suggestions for activities to be conducted in the following year as well as inform the students about the ITE Board elections scheduled to be conducted in Fall 2017. A review of the previous year’s progress will also be presented. Executive Board Sept, 2017
4) Members from ITE Illinois should be requested for a suitable date to interact with students at UIC and the General Body meeting held accordingly. Secretary Aug, 2017
5) The Board also decided to plan two external talks (Shared Mobility Centre) and one internal talk (Nabin Kafle) to be scheduled in the Fall semester. Executive Board Fall, 2017
6) It was also decided to organize an outdoor non-academic event (picnic/barbeque) for students to interact with each other. Locations to be discussed and finalized upon by the ITE Board. Executive Board Aug/Sept, 2017
7) It was also discussed that the ITE Board could work closely with the ASCE Board and participate in events such as outreach programs. Executive Board Ongoing
8) The President informed the Board members that the members of the board would be expected to attend the annual conference in August at UIC to continue the registration of the student organization. Another meeting that requires participation from the Board members would be for the student organization funding. Executive Board Aug, 2017
9) The President also informed the Board members that to access the internal funding sources from the College of Engineering, the Board would be required to participate in the monthly council meetings. Executive Board Ongoing
10) The ITE Board was informed that no information from Centre for Student Involvement was available for the COF account number and the Board would need to check the status again. Executive Board ASAP
11) The Board also had a discussion on ways to engage the undergraduate students more actively with ITE. Ways suggested include information dissemination through courses like CME 302/402, providing information on carrier opportunities and participation in events like Traffic Bowl, as well as having a point-wise credit system to suitably recognize the active participants. Executive Board

 

9th Meeting Minutes 28-April-2017

Institute of Transportation Engineers – UIC Chapter

Minutes of the meeting for 28th April, 2017 (16:00 hrs)

Venue: 2054 ERF

Members present:

  • Nabin Kafle (President)
  • Ramin Shabanpour (Vice President)
  • Hossein Noruzoliaee (Vice President)
  • Noosheen Nazari (Treasurer)
  • Natalia Kuvakina (Secretary)
  • Sudheer Ballare (Secretary)

 

Sr. no. Description Responsibility Date of completion
1) The Board thanked the team members for the successful first year of ITE Student chapter at UIC.    
2) It was agreed that Hossein Noruzoliaee will be the acting President for the chapter till the new board has been elected.    
3) It was decided to hold the General Body Meeting in the August to enroll new members. Executive Board Aug, 2017
4) It was also decided to hold elections during the Fall semester. The present board will continue with their responsibilities till the new board is formed. Executive Board Sept, 2017

 

8th Meeting Minutes 09-Dec-2016

Institute of Transportation Engineers – UIC Chapter

Minutes of the meeting for 9th December, 2016 (15:00 hrs)

Venue: 2054, ERF

Members present:

  • Nabin Kafle (President)
  • Ramin Shabanpour (Vice President)
  • Hossein Noruzoliaee (Vice President)
  • Noosheen Nazari (Treasurer)
  • Natalia Kuvakina (Secretary)
  • Sudheer Ballare (Secretary)

 

Sr. no. Description Responsibility Date of completion
1) The Board reviewed the activities conducted in Fall 2016.    
2) The Board was informed that the first activity of the ITE chapter in 2017 would be attending the Transportation Research Board meeting in January, 2017. An attempt would be made to request par   January, 2017
3) The Board decided to organize a welcome event for returning members in the third week of January, 2017.   20th January, 2017
4) The Board was informed that the registration of the ITE-UIC chapter with Centre for Student Involvement (CSI) was still under review.    
5) The Board decided to organize a field trip (either to O’Hare or CMAP/CDOT offices) in Spring 2017. Board June, 2017
6) The Board was also informed that ITE would communicate the start of registrations for the District Traffic Bowl event in March, 2017. The Board also decided to invite local ITE representative for one of the speaker sessions.    
7) The President thanked the members of the board for their participation and support for all the activities during Fall 2016.    

 

7th Meeting Minutes 02-Nov-2016

Institute of Transportation Engineers – UIC Chapter

Minutes of the meeting for 2nd November, 2016 (12:00 hrs)

Venue: 2054, ERF

Members present:

  • Nabin Kafle (President)
  • Ramin Shabanpour (Vice President)
  • Hossein Noruzoliaee (Vice President)
  • Noosheen Nazari (Treasurer)
  • Sudheer Ballare (Secretary)

 

Sr. no. Description Responsibility Date of completion
1) The Board reviewed the General Body meeting organized on October, 26. It was noted to make specific advance arrangements when food and drinks are made available to participants.    
2) The Treasurer provided the details of the expenses incurred till date and the total available funds from the CME department.    
3) The Board was informed about the registration status of the ITE-UIC chapter with Centre for Student Involvement (CSI). It was decided to check the detailed status with CSI. Secretary ASAP
4) The Board decided to contact the speaker from O’Hare Airport to accept the invitation of being a guest speaker in the month of November. Vice-President ASAP
5) The Board was informed that select members of the BOARD and CME department would be participating in the INFORMS conference in November.   November, 2016
6) The Board also decided to organize at least one session of internal speaker during Fall 2016 Secretary ASAP
7) The Executive Board would contact ITE to obtain schedule and participation details for the District Traffic Bowl for circulation among students. Executive Board ASAP

 

6th Meeting Minutes 14-Oct-2016

Institute of Transportation Engineers – UIC Chapter

Minutes of the meeting for 17th October, 2016 (12:00 hrs)

Venue: CME Library

Members present:

  • Nabin Kafle (President)
  • Ramin Shabanpour (Vice President)
  • Hossein Noruzoliaee (Vice President)
  • Noosheen Nazari (Treasurer)
  • Natalia Kuvakina (Secretary)
  • Sudheer Ballare (Secretary)

 

Sr. no. Description Responsibility Date of completion
1) The President apprised the Board of the new funding arrangement in place and also the departmental expectations regarding ITE activities and outreach.    
2) It was decided to relook at the Annual plan to include more activities (field visits, guest lectures, participation in District Traffic Bowl etc.) Executive Board  
3) It was also decided to resubmit the request for registration with Centre for Student Involvement at the earliest. Secretary ASAP
4) It was decided to reschedule the timing of the proposed General Body meeting to avoid the clash with already scheduled CME classes. It was also decided to break down the activities required for successful organization of the General Body meeting and everyone could prepare a checklist regarding the same (requirements including refreshments and interactive games) Executive Board ASAP
5) It was also decided to share relevant and interesting content more often over email and through the ITE-UIC website. A link should also be provided on the ITE-UIC website for registration at the national ITE website. Webmaster 26th October, 2016

 

5th Meeting Minutes 07-Sep-2016

Institute of Transportation Engineers – UIC Chapter

Minutes of the meeting for 7th September, 2016 (12:15 hrs)

Venue: 2054, ERF

Members present:

  • Nabin Kafle (President)
  • Ramin Shabanpour (Vice President)
  • Noosheen Nazari (Treasurer)
  • Natalia Kuvakina (Secretary)
  • Sudheer Ballare (Secretary)

 

Sr. no. Description Responsibility Date of completion
1) The Executive Board made the unanimous decision to be part of the student groups recognized by the Centre for Student Involvement (CSI) for the year 2016-17 and not be part of the departmental initiative.    
2) The Executive Board decided to review the new student organization presentation made by Natalia and request for an appointment with CSI to make the presentation in the month of September. Secretary ASAP.
3) The Executive Board also decided to provide final comments on the draft annual plan (with expected budget figures) to be submitted to ITE at the earliest. Treasurer ASAP
4) A decision was also made by the Executive Board to organize a General body meeting and encourage more members to join ITE. Executive Board 30th Sept, 2016

 

Prepared by:

Sudheer Ballare

4th Meeting Minutes 17-Aug-2016

Institute of Transportation Engineers – UIC Chapter

Minutes of the meeting for 17th August, 2016 (15:00 hrs)

Venue: 2054, ERF

Members present:

  1. Nabin Kafle (President)
  2. Hossein Noruzoliaee (Vice President)
  3. Noosheen Nazari (Treasurer)
  4. Sudheer Ballare (Secretary)

Sr. no.

Description

Responsibility

Date of completion

1) The President initiated the discussion on the annual plan to be submitted to ITE at the earliest.
2) Secretary to prepare a draft annual plan and circulate for inputs/comments.

Secretary

19th August, 2016

3) The Executive board also decided that the department orientation should be taken as an opportunity for member enrollment for the ITE-UIC chapter. Secretary to prepare a flyer/handout for the same.

Secretary

19th August, 2016

4) The President would get in touch with Centre for Student Involvement to ascertain the status of ITE-UIC chapter with UIC.

President

5) The Executive Board also decided to organize the talk for the United Airways representative on either 16th or 23rd September, once permission is received from CME department. President to obtain the short bio and the topic of the talk from the UA representative.

President

6) The Executive Board also decided that internal speakers from CME department should also be provided an opportunity to share their research findings at the ITE-UIC stage.
7) It was also decided to review the funding sources for other ITE chapters and student organizations with UIC to explore opportunities for funding the ITE-UIC chapter.

Treasurer

 

Prepared by: Sudheer Ballare

3rd Meeting Minutes 05-Aug-2016

Institute of Transportation Engineers – UIC Chapter

Minutes of the meeting for 05th August, 2016 (12:15 AM)

Venue: 2054, ERF

Members present:

  • Nabin Kafle (President)
  • Hossein Noruzoliaee (Vice President)
  • Ramin Shabanpour (Vice President)
  • Noosheen Nazari (Treasurer)
  • Sudheer Ballare (Secretary)

 

Sr. no. Description Responsibility Date of completion
1) The President reminded everyone to register with ITE as a student member at the earliest. All ASAP
2) The president apprised every one of the communication with ITE which had promised to provided financial support on submission of the annual plan for the ITE-UIC chapter for 2016-17.
3) The President also informed everyone that the office space for the ITE-UIC chapter to be assigned was on hold at present.
4) It was decided that at least three members of the executive board shall attend the orientation for UIC student organization to be held on 11th August, 2016 and should RSVP for the same. Executive Board 11th August, 2016
5) The Executive Board decided to meet after the student organization orientation to discuss ideas for inclusion in the Chapter’s annual plan for 2016-17. Executive Board 12th August, 2016
6) It was also decided to schedule the talk by the United Airlines representative once the school had started.
7) The Executive Board decided to approach UPP department for member recruitment once the chapter was registered with UIC.

Prepared by:

Sudheer Ballare

 

 

2nd Meeting Minutes 29-Jun-2016

Good day everyone,

Today we have had the second UIC ITE board meeting with the following outcomes:
1. Based on the response from ITE national office the UIC chapter is active and can operate regularly. We do not have to pay for it’s registration (hooray!).
2. Everyone is welcome to go online, fill up the form and register as a student member (select UIC as a student chapter). It is free for the first year.
3. The budget of the chapter is not yet defined. Hossein and Noosheen could probably inquire with College of Engineering if they can provide us with any grants or fundings, especially since Hossein has a insight on the initial steps.
Also we will probably have to establish an annual membership fee like other societies do, to obtain the initial fund for the first events. The amount is to be determined.
4. Recruitment: since the chapter is active everyone is welcome to join so please contact all the students and faculty who you think will be interested in participating. There is a number of students in UPP and CUPPA who are interested in transportation and might want to join. Also we can collaborate with ASCE and other societies to involve undergraduate students.
All and all we are up and running. Let’s continue with a steady progress.
Regards,
Natalia